Bid writing services for UK public tenders

By Faisal Rehman · Last updated 8 October 2026

Tender writing help for small cleaning, facilities management and IT firms. We start by checking whether a tender is worth your time. If it is, we draft the bid with you, quoted per tender. You always sign and submit it yourself.

What we do

1. Go/no-go check: £95 fixed

Send us the link to a public tender. We read the notice and the tender pack and send you a one-page check within one working day of the tender pack. It covers the pass/fail requirements, how the bid is scored, the key dates, the risks we can see (such as a staff transfer under TUPE) and a clear recommendation: bid, bid with conditions, or walk away. Every check says what we did and did not read.

2. Bid draft: quoted per tender

If you decide to bid, we give you a fixed quote after reading the pack, before any work starts. The quote states what is included and the timetable. A typical draft covers the written quality answers, a compliance list of every document and declaration the buyer asks for, and a final check of your bid against the pack. You review every word, correct anything that is not right for your business, and submit it from your own portal account.

How it works

You send the tender. A link to the notice is enough to start.
We do the go/no-go check. If the answer is no, you have spent £95 rather than days of staff time.
We quote. A fixed price and a timetable, including when we need your information.
You send the evidence. We send a short, tender-specific list of what we need (see below).
We draft. Answers follow the buyer's questions in the order asked, within the word limits, using your evidence.
You review and we revise. You know your operation; we make sure the answers score against the published criteria.
Final compliance check, then you submit. Upload with time to spare and save the portal receipt.

What we need from you

Access to the tender pack, or the documents downloaded from the buyer's portal.
Your company details, insurance certificates, accreditations and policies (health and safety, environmental, equality, safeguarding where relevant).
Two or three similar contracts you deliver now or have delivered, with what you did, for whom and any results you can show, such as audit scores or retention figures.
How you would staff, supervise and mobilise this contract: hours, shifts, travel, equipment and who manages it.
Your social value commitments, which must be things you will actually do and can report on.
Your pricing decisions. We can check the pricing schedule is complete and matches the answers, but the rates and margins are yours.
Someone who can answer questions quickly during the drafting window.

What a good bid contains

Buyers score what you write against the questions and criteria they published, not against your brochure. A bid that scores well usually has:

Full compliance. Every form, declaration and certificate the pack asks for, in the format asked. A missing pass/fail item can end a bid before anyone reads the quality answers.
Direct answers. Each part of each question answered, in order, with headings that mirror the question.
Specifics about the buyer. Their sites, hours, service levels and risks, and how your staffing pattern covers them.
Evidence. Named, comparable contracts, numbers you can stand behind, and examples of problems you have fixed.
A credible mobilisation plan. Week by week, including any TUPE consultation, vetting, training and equipment.
Measurable social value. Commitments with numbers and a way to report them. Central government buyers must give social value at least a 10% weighting under Procurement Policy Note 002, and many other buyers set their own weighting.
A price that matches the method. If the answers promise a supervisor on site, the price must pay for one.

Honest limits

We cannot guarantee a win, and we do not quote win rates.
We do not invent experience, case studies, accreditations or figures. If you do not meet a pass/fail requirement, we will tell you.
We do not submit bids, sign declarations or log in to portals on your behalf.
We are not lawyers or accountants. Nothing we write is legal, employment or financial advice; take professional advice on TUPE, contract terms and pricing risk where you need it.
Bidwatchly is a small business run by Faisal Rehman, so we take on a limited number of bids at a time. If we cannot meet your deadline properly, we will say so when we quote.
We work on public tenders for cleaning, facilities management and IT. Outside those trades, we will probably point you elsewhere.

Weighing up whether to hire outside help at all? Our page on tender consultants sets out when it is worth paying for and what to ask.

Frequently asked questions

How much does bid writing cost?

The go/no-go check is a fixed £95. Bid writing is quoted per tender: we read the pack and give you a fixed quote before any work starts. The quote depends on the number of questions, the word limits, the number of lots and the time left before the deadline.

Do you submit the bid for us?

No. You always sign, upload and submit the bid yourself, from your own portal account. The declarations in a tender are made by your company, so they must be signed by someone who can bind it.

Can you guarantee that we will win?

No. Nobody honest can. The result depends on your price, your evidence, the other bidders and how the buyer scores. A clear, compliant bid that answers the questions asked gives you a fair chance, and that is what we aim to deliver.

Which sectors do you write for?

Public tenders for cleaning, facilities management and IT services in the UK and Ireland. These are the trades our daily tender digest covers.

Will you write about accreditations or experience we do not have?

No. Every claim in the bid must be true and backed by evidence you can produce if the buyer asks. If a requirement is pass/fail and you do not meet it, the go/no-go check will say so before you spend money on writing.

How much notice do you need?

Send the tender as soon as you see it. The quote states the timetable, including when we need your information and when you get each draft. If there is not enough time to do the bid properly, we will tell you rather than take it on.

Have a tender in mind? Email the link and a line about your company. We will reply with the next step: a £95 go/no-go check, or a quote if you have already decided to bid.

Send a bid writing enquiry

General information about bidding for public contracts, written on 8 October 2026. It is not legal advice. Every tender pack sets its own requirements, so always follow the pack.